NAME: May Susan PROSPER
DATE OF BIRTH: 22 August 1968
ADDRESS: 300 Georgiades Street, Greenacre, Vic. 3999
MARITAL STATUS: Single (Optional)
1977-1986 Castleton High School, Evanrodd
Higher School Certificate subjects studied:
1987-1990 University of Sydbourne
Subjects studied for Degree Course in Economics
Degree of Bachelor of Economics (Hons) conferred on 3 February 1987
1987: Editor of the SRC’s quarterly publication The Economic Future
COMMUNITY AND LEISURE INTERESTS
Secretary, Greenacre Basketball Club
Vacation and Temporary Work
December 1990-Present: Colesworthy Stores-Accounts Clerk. Undertaking routine documentation and general duties related to monitoring the credit and debit accounts; allocating expenditure to correct budget accounts; arranging payment by cheque or other means; preparing correspondence associated with payments for action by credit or sales action; other duties as directed.
November 1989-March 1990: Airjet Travel Agency-Receptionist
December 1988-March 1989: Darrelbar Confectionery Store-Sales Assistant
Special skills: word processing (state speed)
Knowledge of languages: fluent in French (state degree of fluency)
Professor M. Trabajadora, Faculty of Economics, University of Sydbourne Phone: 101010
Ms B. Noteworthy, Personnel Manager, Colesworthy Stores Phone: 90 0000
WRITING THE INTRODUCTORY LETTER
Your introductory letter must strike a balance between accurate perceptions of your suitability for the job and the employer’s needs. This balance should be highlighted in the letter so that you persuade the employer to give you an interview. You should write with enthusiasm and confidence, and avoid any negativism or hesitancy.
If you know the name of the person to apply to, include it with the name and address of the organisation at the top of the letter. Begin your letter Dear Mr/Mrs/Ms …and end Yours sincerely. If you do not know the person’s name, begin with Dear Sir/Madam. ..and end Yours faithfully.
For an Advertised Position
A letter sent in response to an advertised position should cover the following areas:
1 Position sought, reference number and location or source of the vacancy
“I would like to apply for the position of. ..advertised in. ..of Saturday, 3 November (Reference No. ..)” OR
“I am applying for. ..” OR
“I have seen your advertisement for. ..in. ..and wish to apply. ”
Do not write “Please humbly accept. ..”or “I offer myself as. ..”
Mention those qualifications relevant to the job in question. Sometimes it may be necessary to mention them briefly and other times in greater detail, but make sure it is easy for the employer to relate your potential to company needs.
“I am an electrical engineering graduate from EXCEL Institute. My academic background consists of a Bachelor of Science, majoring in Chemistry.”
“My honours level mathematics course [EXCEL Institute] has given me solid grounding in many areas, particularly programming, mathematical modelling and forecasting. My psychology studies to third year level concentrated heavily on psychometrics and experimental design. ”
“In my Diploma of Education year I took electives of English and History Methods. I am qualified to teach these to Year 12 level, and also French to junior years. ”
3 Reason for applying for the particular job, supported by any one or several of the following:
(b) Work experience -full-time, part-time, temporary, casual, voluntary Examples:
“My interest in Exron has developed since my vacation employment in 1988-89 with the Malbar Division. In this job I was able to apply my knowledge of. ..I produced a report on. ..I assisted the chief. ..which has given me a practical appreciation of my academic studies since then. ”
“My part-time work as a sales assistant with Omigren has helped me appreciate the accounting problems of a large retailing firm. ”
(c) Work aspirations Example:
“I am looking for professional experience as an engineer in a company where I can gain first-hand knowledge of a wide range of problems in the construction industry. Eventually I would like to specialise in. .. ”
(d) Interests-where relevant Examples: “I enjoy all sports and outdoor activities andhave been involved with the. ..club for five years. Last year I held the position of Treasurer. I belong to an association of gem collecting enthusiasts, in which I have been able to further my particular interest in. .. I have been closely associated with my local community welfare service for two years and have come to appreciate the needs of migrants in the inner suburbs. ”
4 Knowledge of the company
Make sure you know the correct range of products or services, location, company structure, career paths etc.
Examples: Your Graduate Scheme offers science graduates the opportunity to work in research, development and production. I feel my qualifications and experience would suit me more to a career in production with a view to moving into product development. “I understand that Remol requires graduates to gain experience in all divisions. Moving interstate to Port Kembla would further my career in. .. ”
5 Reference to an attached resume.
6 An expression of willingness to support your application at interview.
B For a general application This type of letter could be sent to organisations that you are interested in working with even though they are not currently advertising for employees. Start the letter by identifying a position or positions you are interested in and what prompted you to apply to that particular organisation.
“I am particularly interested in working for your organisation because. ..”
“You should then cover the remaining areas as outlined in (A) above. ”
TEN GUIDELINES FOR YOUR JOB APPLICATION
- Use simple words and keep your sentences short; avoid wordy descriptions and vague statements.
- Provide complete and relevant information on your activities. To make your application complete without overloading it, use a very positive telegram style. Avoid sentences like: “I may not have much experience, but. .. ”
- Use active verbs to describe your achievements: “I directed”, “I designed”, “I initiated”, “I developed”, “I produced”.
- Avoid using adverbs such as: rather, slightly, much, fairly, some and tremendously in front of an adjective. Example: “I am fairly experienced in this field suggests that you have relatively little experience in the field. ”
- Make short paragraphs and keep them well spaced.
- Be objective: do not exaggerate nor understate the importance of the responsibilities you have had.
- When you are applying by resume, always send an introductory letter as well.
- Take special care with your job application. It should be like a business letter: neat, with sentences properly constructed, and no mistakes in spelling or grammar.
- Your application should be dated and should indicate the job in which you are interested. Always keep a copy for future reference.
- Avoid using flashy gimmicks such as coloured paper, exotic formats, photographs (unless requested) and the like, unless the job warrants some display of individuality, for example, in marketing or graphic design.